FAQS

Got some burning questions? Hopefully they can be answered below! Please email us or DM us at our Instagram page @cipcouncil should you have further queries or unanswered questions and we will get back to you ASAP!

 

*Note that the chat function on the website is not currently in use.

**Do read through the SL HANDBOOK and/or INDIVIDUAL CIP GUIDEBOOK thoroughly before contacting us!

Are there any existing SL projects by our seniors that we can take over?

You will have to look out for past SLs by yourself. Do note that when you take over existing SL projects, you have to make amendments to the proposal so that it achieves your objectives.

Do you have any recommendations for beneficiaries that we can work with?

There are many Voluntary Welfare Organisations in Singapore. To find a beneficiary to work with, you can start by identifying problems in your community that you are passionate about. You can look up possible beneficiaries under the National Council of Social Service.

Are there any funds available for SL projects?

Here are some possible funds you can apply for:

  1. Citi-YMCA Youth for Causes Programme (Application open in April)
     

  2. Young Changemakers (Application open all year round)
     

  3. Youth Development Fund (Application open all year round)
     

  4. Overseas Youth Programme Grant (Application two months before initiation of project)
     

  5. Northwest CDC WeCare Fund (Application open all year round)
     

  6. Mayor’s Imagine Fund (Application at least 6 months before initiation of project)
     

  7. NYAA-Nexus project Grant Scheme (Application period: 1 Jan-30 Apr; 1 Jun to 31 Aug)
     

  8. Hwa Chong VIA Seed Fund (Application open all year round)

Do you have any recommendations for beneficiaries that we can work with?

There are many Voluntary Welfare Organisations in Singapore. To find a beneficiary to work with, you can start by identifying problems in your community that you are passionate about. You can look up possible beneficiaries under the National Council of Social Service.

How do I apply for the HCI VIA Seed Fund?

Write an email to Mr Noel Koh from the VIA unit at noel@hci.edu.sg AFTER your teacher mentor has approved of the amount requested. Attach your proposal and budget in the email and be sure to cc your teacher mentor.

FAQS: PLANNING PHASE OF SL/INDIV CIP

Are there any existing SL projects by our seniors that we can take over?

You will have to look out for past SLs by yourself. Do note that when you take over existing SL projects, you have to make amendments to the proposal so that it achieves your objectives.

Are there any funds available for SL projects?

Here are some possible funds you can apply for:

  1. Citi-YMCA Youth for Causes Programme (Application open in April)
     

  2. Young Changemakers (Application open all year round)
     

  3. Youth Development Fund (Application open all year round)
     

  4. Overseas Youth Programme Grant (Application two months before initiation of project)
     

  5. Northwest CDC WeCare Fund (Application open all year round)
     

  6. Mayor’s Imagine Fund (Application at least 6 months before initiation of project)
     

  7. NYAA-Nexus project Grant Scheme (Application period: 1 Jan-30 Apr; 1 Jun to 31 Aug)
     

  8. Hwa Chong VIA Seed Fund (Application open all year round)

Do you have any recommendations for beneficiaries that we can work with?

There are many Voluntary Welfare Organisations in Singapore. To find a beneficiary to work with, you can start by identifying problems in your community that you are passionate about. You can look up possible beneficiaries under the National Council of Social Service.

How do I apply for the HCI VIA Seed Fund?

Write an email to Mr Noel Koh from the VIA unit at noel@hci.edu.sg AFTER your teacher mentor has approved of the amount requested. Attach your proposal and budget in the email and be sure to cc your teacher mentor.

Do you have any recommendations for beneficiaries that we can work with?

There are many Voluntary Welfare Organisations in Singapore. To find a beneficiary to work with, you can start by identifying problems in your community that you are passionate about. You can look up possible beneficiaries under the National Council of Social Service.

Can I start an SL Project without the involvement of an official organisation? 

Your project will need a specific target audience, hence most SL groups do work with external organisations. 

  1. If your target audience is within Hwa Chong (e.g students, teachers, support staff etc), then you do not have to find an external organisation to work with.

  2. If your target audience is outside of HC and you are unable to find an organisation to work with due to COVID-19 restrictions, you may proceed on with your project without an organisation. However, you are strongly encouraged to subsequently find an organisation.

Approximately how long would the approval process take (for VIA Unit to approve the project)?

This will depend on your SL Project’s proposed activities. As we hope for SL groups to carry out meaningful service to the community, do listen to the feedback provided by the VIA unit and CIP councillors. Generally though, the approval process should take around 1-2 weeks.

Is the consent form for volunteers the same as the yellow consent forms?

Yes. There is only 1 consent form for volunteers and it is bright yellow. All volunteers and members of the OT will have to fill it in before conducting any SL activity. You may obtain them from the magazine rack at the area outside the new meeting rooms on level 1 in block B  i.e. the old college reception area and the CIPC notice board. 

Where can the consent forms for SLs be found?

  1. CIPC’s notice board located at leftwing of Inner Plaza

  2. Online template on CIPC’s website

  3. College reception

How many hours of service is required for SLs?

  1. It is up to your group to decide the duration and number of CIP Hours that you would like to attain. Instead, it is crucial for your SL to build strong connections and rapport with your beneficiary. Your SL should aim to sustain interaction with your beneficiary and work towards fulfilling the cause you are championing for. 

  2. As explained during SL Workshops, there is no definitive suggested duration that a SL Project should last.

FAQS: EXECUTION PHASE OF SL/INDIV CIP

Are there any restrictions regarding items sold in school?

Food items will be restricted to only items which are sealed by the vendor with expiry date printed on the packaging and does not require refrigeration. This is to ensure that all food items are safe for consumption. Sales of all non-food items such as merchandise are allowed, as long as they are appropriate and contain no profanity. 

**Due to Covid-19, all sale of food & beverages is prohibited.

Will there be any LOA provided to run the canteen booth?

No, LOA will not be provided. 

**Due to Covid-19, setting up of canteen booths are not allowed until further notice.

What if I want to change my proposed activities after my SL has been initiated?

Before you change anything, remember to consult your student-mentor and teacher-mentor. Once they have approved it, you can still make the necessary edits on your proposal and re-upload it on ISP. There is no need for a second approval on ISP.

Can I change the roles of those in the OT team after my SL has been successfully initiated?

Yes, you may do so. However, you will have to email the VIA unit teachers with the relevant role changes you want to make as only they can help you make the necessary edits.

FAQS: COMPLETION PHASE OF SL/INDIV CIP

Is there a guide on the ratio of service hours to planning hours?

We strongly advise for your service hours to be more than planning hours. Although there is no fixed ratio, this is dependent on the nature of your SL. Ultimately, it is up to the discretion of your teacher mentor. Consult them on this.

If I conducted an activity before my proposal was approved on ISP, can the CIP hours clocked by OT and volunteers be counted?

Any activity conducted before the approval of your proposal on ISP will not be recognised by the school. While planning for your project, do take into account time needed for the proposal to be approved.

If my project has student volunteers outside of HC, how do I issue them their CIP hours?

Volunteers outside of HC cannot be registered under the HC ISP system. To issue them CIP hours, the team leader will have to pass volunteers the endorsement letter from the beneficiary and volunteers can submit the letter to their respective schools.

Can endorsement be in the form of the organisation’s own official endorsement letters instead of HC’s endorsement letter?

Yes.

How do SL projects qualify for the HC Diploma?

In deciding the eligibility of an SL project for the HC diploma, the VIA unit will look at different aspects such as its impact and your learning experience reflected in the final report. The unit will also consult the beneficiary and your teacher mentor, if necessary. Hence, please keep your teacher mentors updated on your activities and involvement.

When will individual CIP hours be approved by the VIA unit?

  1. After the deadline to submit all relevant documents, the VIA Unit will need time to look through your VIA activities. They will contact you again in October/November to check your ISP again. Just be sure to submit your endorsement letters.
  2. The VIA Unit usually vet through the Projects and CIP Activities only in August.

Why am I not able to change the status of my project activity from 'rejected' to 'completed'?

  1. The end date must be earlier than the current date.

  2. The team leader or a member has to complete the self-reflection survey.

  3. A member has to upload a scanned PDF or document as a testimony.

©2020.BY HC CIP COUNCIL. 

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